BD (Becton, Dickinson and Company) Jobs

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BD (Becton, Dickinson and Company) Senior Administrative Assistant - Legal Operations (hybrid) in Franklin Lakes, New Jersey

Job Description Summary

Job Description

Be part of something bigger!

BD is one of the largest global medical technology companies in the world and is advancing the world of health by improving medical discovery, diagnostics and the delivery of care. We have over 65,000 employees and a presence in virtually every country around the world to address some of the most challenging global health issues.

The Senior Administrative Assistant will support the day-to-day operations of the BD Law Group and provide administrative support to attorneys and paralegals. This role is a member of a core group of administrative professionals who will be aligned to support specific practice groups and are also expected to support any member of the Law Group who requires administrative assistance.

This is a hybrid role with flexibility to work 3 days weekly on site in Franklin Lakes, NJ and remotely the remaining days weekly.

Responsibilities include providing direct support to attorneys and paralegals in the Law Group in an administrative capacity as an assistant and a liaison among a number of internal groups and services.

  • Inputs changes to complex documents (such as contracts), prepares correspondence, memoranda, advanced PowerPoint presentations, spreadsheets and other documents.

  • Responsible for accurately and confidentially handling correspondence, reports, financial documents and related material.

  • Provides a variety of administrative activities requiring knowledge of the organization’s systems and procedures.

  • Possesses a basic knowledge of the organization and/or disciplines supported, budget and planning processes, training methods, and business practices.

  • Proactively creates, organizes and maintains electronic and paper files.

  • Proactively manages complex calendars with competing priorities to keep team abreast of meetings and tasks.

  • Schedules business travel and accommodations, including air, hotel, car, currency, passports, visas, etc.; reconciles and maintains expense reports

  • Manages IT desktop needs, including ordering IT hardware and peripherals, and ensures appropriate system access and software needs are met

  • Supports onboarding of new Law Group members, including preparation of workspace and security access; maintains onboarding calendar

  • Processes incoming and outgoing mail; monitors email communication for appointments and commitments; orders office supplies

  • Processes incoming calls, determines level of importance and urgency and escalates appropriately

  • Handles all administrative matters related to meetings, including maintaining membership/distribution lists, booking meeting rooms, preparing meeting materials, arranging catering, gathering supplies, ensuring room is equipped appropriately, etc.

  • In addition to daily responsibilities, works independently or in a team to plan, organize and complete a variety of non-recurring and ongoing projects assigned by the staff, including but not limited to: special reports, spreadsheets, presentations, strategic plans, and data manipulation.

  • Handles/forwards/delegates routine requests obtained through email, mail or telephone.

  • Performs notary duties as needed.

Position Requirements :

  • Self-starter with the desire and ability to take initiative; ability to learn quickly

  • Strong interpersonal and telephone skills.

  • Strong written and oral communication skills and the ability to interact with all levels of associates.

  • Strong computer skills including all Microsoft Office applications: Outlook, Word, Teams, Styles formatting, Excel and PowerPoint.

  • Able to quickly and effectively modify work priorities to meet unexpected and sometimes competing deadlines.

  • Pro-active, well-organized and conscientious; exercises good judgment.

  • Strict attention to detail and follow-through is critical.

  • Strong analytical and problem-solving abilities.

  • Must have the desire to continually learn

  • Uphold strict level of confidentiality

  • Must be able to identify and resolve problems and requests in a proactive and timely manner

  • Flexible and a dedicated team player, provide back-up support and work overtime as needed.

  • Must have the desire and ability to handle matters independently and with self-confidence.

  • Experience with Legal Tracker and iManage document management system preferred

  • High school graduate with at least seven (7) years of progressive legal administrative experience is required. Secretarial and/or secondary education is preferred.

For certain roles at BD, employment is contingent upon the Company’s receipt of sufficient proof that you are fully vaccinated against COVID-19. In some locations, testing for COVID-19 may be available and/or required. Consistent with BD’s Workplace Accommodations Policy, requests for accommodation will be considered pursuant to applicable law.

Why join us?

A career at BD means being part of a team that values your opinions and contributions and that empowers you to bring your authentic self to work. Here our associates can fulfill their life’s purpose through the work that they do every day.

You will learn and work alongside inspirational leaders and colleagues who are equally passionate and committed to fostering an inclusive, growth-centered, and rewarding culture. Our Total Rewards program — which includes competitive pay, benefits, continuous learning, recognition, career growth, and life balance components — is designed to support the varying needs of our diverse and global associates.

To learn more about BD visit https://jobs.bd.com/

Becton, Dickinson and Company is an Equal Opportunity/Affirmative Action Employer. We do not unlawfully discriminate on the basis of race, color, religion, age, sex, creed, national origin, ancestry, citizenship status, marital or domestic or civil union status, familial status, affectional or sexual orientation, gender identity or expression, genetics, disability, military eligibility or veteran status, or any other protected status.

Primary Work Location

USA NJ - Franklin Lakes

Additional Locations

Work Shift

Becton, Dickinson and Company is an Equal Opportunity/Affirmative Action Employer. We do not unlawfully discriminate on the basis of race, color, religion, age, sex, creed, national origin, ancestry, citizenship status, marital or domestic or civil union status, familial status, affectional or sexual orientation, gender identity or expression, genetics, disability, military eligibility or veteran status, or any other protected status.

Becton, Dickinson and Company is an Equal Opportunity/Affirmative Action Employer. We do not unlawfully discriminate on the basis of race, color, religion, age, sex, creed, national origin, ancestry, citizenship status, marital or domestic or civil union status, familial status, affectional or sexual orientation, gender identity or expression, genetics, disability, military eligibility or veteran status, or any other protected status.

All applicants should complete the on-line application process. BD is committed to working with and providing reasonable accommodations to individuals with disabilities. If you require assistance or an accommodation because of a disability to participate in the application process, please call 855-BD-HELPS (855-234-3577) or email asc.americas@bd.com

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