BD (Becton, Dickinson and Company) Business Assistant in Le Pont, France

Job Description Summary

The BDM-PS European Business Assistant performs a variety of activities, as described below, to support the assigned managers

The European Business Assistant’s primary duties include but are not limited to the following

Business Support

external and internal Interface

Administration

Back-office

Job Description

I. General Function:

The BDM-PS European Business Assistant performs a variety of activities, as described below, to support the assigned managers

i.e. Global, Strategic and Key Account Managers, as well as Commercial Business Development Managers

II. Main responsibilities:

The European Business Assistant’s primary duties include but are not limited to the following:

Business Support - external and internal Interface

  • Answer telephone calls, conveys messages and monitors flow of e-mails

  • Efficient and professional management of external telephone enquiries with a strong emphasis on customer care and timely response

  • Manage schedules for commercial staff and arrange Outlook schedule as requested

  • Screen, prioritize and effectively manage information flows, including those of the commercial staff during holiday period

  • Liaise with different departments within BDM-PS and with pharmaceutical accounts to execute and follow-up on tasks and customer needs

  • Upon well-defined requests, assist commercial team with close follow-up of customer requests and projects

  • Support the commercial staff in achieving forecast and order coverage objectives by liaising with the accounts (FC template)

  • Execute regional tasks as defined by the business

Administration

  • Organize meetings and events

  • Schedule and book travel for assigned managers, followed by keeping track of changing movements and itineraries

Back-office

  • Provide full secretarial and administrative support

  • Proactive contribution to business system and process improvement for the team e.g. filing systems, document management (archiving and filing)

  • Provides support to the KAM with regards to the CRM system

  • Initiate and enter paralegal requests (CDA-MTA- ) and follow-up approval process internally and with customer

  • Assist with contracts

  • Formulate customer sample request to organization and follow-up of timely sample delivery

  • Send product brochures and literature to customers

  • Provide order lead time and dates for selected customers

  • Enter pricing request in respective database upon sales request, draft pricing proposal for approval and send quotation

III. Skills & Competencies

Technical

Outstanding PC knowledge (Microsoft Office – Outlook – others)

Languages (fluent in Italian, master English – French is beneficial)

Experience business/commercial relationship

Personal

Commercially oriented, customer focus

Strong communication skills (both oral and written)

Excellent interpersonal, telephone and enquiry handling skills

Interact with internal and external contacts in senior and junior positions of various nationalities

Deal tactfully and discretely with confidential information

Well organized, efficient and detail-oriented

Pro-active and positive attitude; being able to work independently

Flexible, enjoy working within a challenging environment, multicultural

Eager to learn & to share ideas to improve efficiency

Comfortable to develop and learn skills to manage specific assigned tasks

Team player

IV. Main contacts to do the job

Internal

  • Different BDM-PS departments:

Finance, Legal, R&D, Sales, Customer Quality, CNC, Regulatory, Customer Service, Technical Support, Marketing, Supply Chain, Business Assistants

Commercial support, Program Management

  • BDX departments as required by the business

External

  • Customer: Procurement, Customer Service, SC/Planning, Quality, Project management

  • Prospects, Leads

  • Fares / Congress

  • Agencies, incl. Travel and Training

Primary Work Location

FRA Le Pont-de-Claix Cedex

Additional Locations

Work Shift

BD is a leading global medical technology company that creates medical technology, devices and laboratory equipment for a variety of needs across the healthcare continuum. At BD, we are looking for candidates who possess passion, innovative solutions and a commitment to our one mission of improving access to groundbreaking medical and biotechnology services for people near and far, delivering state-of-the-art technology and cutting-edge research in the battle to fight and cure infectious diseases. With a global reach that extends across 50 countries worldwide, our network of professionals collaborates on effective measures to deliver enhanced patient quality such as lower health care delivery costs, improved health care and safety, and expanded health care for all. Join our company and see how you can become a part of one global mission to make a difference in human health.