BD (Becton, Dickinson and Company) Executive Assistant to EMA VPGM in Le Pont, France

Job Description Summary

BD is a global medical technology company that is advancing the world of health by improving medical discovery, diagnostics and the delivery of care.

In order to keep delivering these innovative solutions, one of our Senior Vice President will need the support of an outstanding executive assistant. This is an upward mobile position with great scope for progression and development.

Job Description

I.General role

Administrative support to the Senior VP GP EMA

II.Main responsabilités

Support to the SVPGM EMA

Day to day coordination and interaction within EMA Leadership team and other contributors

Manage calendar and weekly review: find available slots, send & accept invitations, deal with conflicts. Communicate information to the team when applicable.

Organize day to day meetings: make sure invitees are available and prepared for the meeting, reserve a room, send invitations, order breaks and reserve appropriate resources.

Organize EMA events and meetings (i.e. off-sites & on-sites meetings including EMA LT meetings, EMA Excellence Award, Global Health meetings, EMA Finance meetings).

Participate in EMA LT agenda setting subteam

-Organize business trips for SVP GM : support preparing agenda and coordinating with host plant, take care of the transportation & accommodation, take care of the visa request when applicable.

-Prepare & welcome external visitors (clients, suppliers, candidates & BD other sites associates).

-Enter monthly expense notes for SVP: collect the receipts, follow-up the approvals.

-Register and follow-up the purchase orders to pay).

-Support SVP with HR process: PMP (Performance Management Process), recruitment process (ex: candidate agenda set-up), induction plans

-Track progress of region’s KBOs. Initiate calls to determine remediation plans, if appropriate.

-Support in preparation of powerpoint presentations: from standard presentations, from notes, if needed

III.Required skills

Knowledge of the Office Pack and e-mail system

Very strong organizational & relational skills

Ability to manage multiple priorities

Attention to Detail

Show energy

Management of workload

Autonomy

Discretion

Ability to manage confidential information

Strong relationships with EMA LT members

Fluency in written and oral English

The ideal candidate would have worked in a similar position/environment (international company).

Possess strong organizational & relational skills, a great deal of energy and could manage at times, heavy workloads. Travel requested 2, 3 times a year.

You will need to be a self starter who will act in a discreet at maintain confidentiality at all times!

Primary Work Location

FRA Le Pont-de-Claix Cedex

Additional Locations

Work Shift

BD is a leading global medical technology company that creates medical technology, devices and laboratory equipment for a variety of needs across the healthcare continuum. At BD, we are looking for candidates who possess passion, innovative solutions and a commitment to our one mission of improving access to groundbreaking medical and biotechnology services for people near and far, delivering state-of-the-art technology and cutting-edge research in the battle to fight and cure infectious diseases. With a global reach that extends across 50 countries worldwide, our network of professionals collaborates on effective measures to deliver enhanced patient quality such as lower health care delivery costs, improved health care and safety, and expanded health care for all. Join our company and see how you can become a part of one global mission to make a difference in human health.