BD (Becton, Dickinson and Company) Executive Assistant in San Diego, California
Job Description Summary
Be part of something bigger!
BD is one of the largest global medical technology companies in the world and is advancing the world of health by improving medical discovery, diagnostics and the delivery of care. We have over 65,000 employees and a presence in virtually every country around the world to address some of the most challenging global health issues.
BD’s Global Customer Services (GCS) organization is transforming the customer experience on our journey to advance the world of health.
The Executive Assistant (EA) is responsible for providing specialized administrative support for members of the Global Customer Services (GCS) executive leadership team. The EA works on assignments that are complex in nature in which independent action and a high degree of initiative are required to resolve problems and develop recommendations. The EA will act independently to determine new methods and procedures on assignments and may provide guidance to other non-exempt personnel. The EA must be highly organized and able to prioritize multiple tasks and projects effectively.
Effective use of Microsoft Office to develop presentations, create documents/templates, input and analyze data. Prepare documents containing financial, statistical, technical, or legal terminology.
Responsible for heavy calendar management, requiring interaction with both internal and external executives, HR department and assistants.
Facilitates incoming and outgoing department communications on behalf of the Leadership Team and HR Director.
Establishes and maintains files and confidential records, including those related to personnel, financial budgets and/or legal and proprietary information.
Coordinate various office support services, including purchasing and facilities management.
Supports several leaders as required for special projects and needs.
Event and Meeting Coordination
Coordinates large scale events and interdepartmental meetings, develops and distributes instructions, coordinates room setup logistics, interfaces with those attending meeting and facilitates arrangements.
Makes complex domestic and international travel arrangements, utilizing judgment to effectively manage cost and assure management needs are considered. Prepares extensive travel itineraries and assists with expense reports for leaders and HR Director as needed.
Assists in the arrangement and execution of company socials and events.
Maintains a positive outlook no matter how big or small the task
Performs other related duties and assignments as required.
A high school diploma/GED.
A minimum of six years of administrative assistant experience.
At least two years supporting an executive level manager and other members of a leadership team.
Expertise with Microsoft applications (Word, Excel, Outlook). PowerPoint experience is a plus.
AP and Concur experience is a plus.
Effective organization, planning, and interpersonal skills.
Effective written and oral communication skills.
Demonstrated ability to maintain a high degree of confidentiality with sensitive information.
Must have very high customer service and support skills and be willing to pitch in where needed to get things done.
Good learning agility and the ability to anticipate future needs.
Strong communication skills and attention to detail, ability to prioritize, meet deadlines, and juggle multiple priorities in a fast-paced environment.
Demonstrated ability to deal with unresolved situations, frequent changes, delays or unexpected events and maintain calm disposition.
For most roles at BD, employment is contingent upon the Company’s receipt of sufficient
proof that you are fully vaccinated against COVID-19. In limited circumstances, weekly
testing for COVID-19 may be available instead of vaccination. Consistent with BD’s
Workplace Accommodations Policy, requests for accommodation will be considered
pursuant to applicable law.
Why join us?
A career at BD means being part of a team that values your opinions and contributions and that empowers you to bring your authentic self to work. Here our associates can fulfill their life’s purpose through the work that they do every day.
You will learn and work alongside inspirational leaders and colleagues who are equally passionate and committed to fostering an inclusive, growth-centered, and rewarding culture. Our Total Rewards program — which includes competitive pay, benefits, continuous learning, recognition, career growth, and life balance components — is designed to support the varying needs of our diverse and global associates.
To learn more about BD visit https://jobs.bd.com/
Becton, Dickinson and Company is an Equal Opportunity/Affirmative Action Employer. We do not unlawfully discriminate on the basis of race, color, religion, age, sex, creed, national origin, ancestry, citizenship status, marital or domestic or civil union status, familial status, affectional or sexual orientation, gender identity or expression, genetics, disability, military eligibility or veteran status, or any other protected status.
Primary Work Location
USA CA - San Diego Bldg A&B