BD (Becton, Dickinson and Company) Administrative Assistant in Warwick, Rhode Island

Category: Medical Device / Administrative Support

Job ID: 2018-11526

Career Level: experienced

Division: BD Interventional - Surgery

Relocation: No

Location: Warwick,Rhode Island,United States


BD Interventional’s Surgery worldwide business unit, located in Rhode Island, is a leading developer, manufacturer, and marketer of innovative, life-enhancing medical technologies. For the past 40 years, we have stood out as the market leader in providing solutions in soft tissue reconstruction including products for hernia repair, specialized surgical procedures, fixation and biologic implants. In addition to this extensive suite of products, our BioSurgery business is delivering a growing line of enhanced sealants and hemostatic products to complement surgical techniques across, thoracic, cardiovascular and other surgical specialties.

Our company has a strong tradition of developing our employees to learn, grow and excel. We are continually building our team with qualified, team oriented individuals to enhance the success of our company.

The Surgery business unit is situated in a central location, surrounded by a scenic coastline with easy access to T.F. Green Airport, AMTRAK Train Stations and Route 95, a major highway connecting to Providence, Connecticut, Boston and New York City within a short amount of time.

Summary of Position with General Responsibilities:

This position provides professional administrative support to the Vice President of Quality Assurance and Department teams.

Essential job Functions:

  • Perform general administrative duties and provide administrative support.

  • Order department supplies, coordinate equipment repair, sort and distribute mail and packages to appropriate parties.

  • Takes and prepares notes of meetings, conferences, and similar proceedings.

  • Coordinates Domestic and International conference calls, webcasts and meetings.

  • Outlook calendar and time management: schedules resources such as people, meetings, appointments, rooms, equipment, or other resources.

  • Prepares memos, letters, reports, and other documents using Microsoft software packages.

  • Creates comprehensive presentations using PowerPoint.

  • First point of contact for VP and other team members; answers telephone calls, takes messages, responds to questions, and directs callers to appropriate parties.

  • Coordinates Domestic and International business travel arrangements and processes travel expense reports.

  • Prepare, organize, and maintain documents and files of a complex or confidential nature.

  • Reconcile monthly budget, manage invoice process and point of contact for accounting process.

  • Schedules interviews and candidate travel.

  • Independently manage priorities.

  • Prepare statistical reports using and graph results.

  • Special projects as assigned.

Basic Qualifications:

  • High school diploma or GED required.

  • Minimum of 5 years of corporate administrative support experience, preferably supporting an Executive and preferably prior experience supporting an Executive with Global responsibilities.

  • Excellent typing, customer service and calendar management skills.

  • Advanced skills in Microsoft Word, Excel, PowerPoint and Outlook.

  • Self-motivated, ability to work independently.

  • Ability to communicate clearly and professionally.

  • Strong writing, spelling and grammatical skills.

  • Ability to handle confidential and sensitive information and situations with the highest degree of integrity, confidentiality, and professionalism.

  • Demonstrated ability to produce presentation level reports and motivated to learn new applications.

  • Strong organizational, multi-tasking and time-management skills, along with demonstrated ability to take initiative.

  • Excellent interpersonal and collaborative skills to work effectively with teams throughout organization.

Additional Desirable Qualifications Skills and Knowledge:

  • Associates or Bachelor’s degree or certificate in office administration preferred.

Becton, Dickinson and Company is an Equal Opportunity/Affirmative Action Employer. We do not unlawfully discriminate on the basis of race, color, religion, age, sex, creed, national origin, ancestry, citizenship status, marital or domestic or civil union status, familial status, affectional or sexual orientation, gender identity or expression, genetics, disability, military eligibility or veteran status