BD (Becton, Dickinson and Company) Jobs

Job Information

BD (Becton, Dickinson and Company) Event Coordinator/ Business Assistant in Winnersh, United Kingdom

Job Description Summary

Events Coordinator/Business Assistant

Job Description

PURPOSE

Provide a high level and professional support service. To organise and coordinate a range of internal and external events at our UKI Headquarters.

Responsibilities

Safety & Innovation Hub (SIH) – 3rd Floor

  • Plan and support event delivery from start to finish according to requirements, target audience and objectives.

  • Be the go-to person in the organisation for advice and support with internal meeting and events.

  • Further develop inventory, checklist and guides for event set up

  • Pre-event set up and clear down (turn on, turn off), replacing used items

  • Identify and support delivery enhancements, work with IT and facilities to further develop our offer.

  • Update the internal event tracker to ensure no clashes in the SIH area

  • Manage bookings of the SIH to ensure best use of space.

  • Track and communicate budgets, support most cost-effective routes.

  • Assist and organise large scale meetings, source and negotiate with vendors and suppliers.

  • Support promotional activities for the event.

  • For external events, work with and take ownership for AV suppliers, hotels, caterers etc.

  • Ensure events are completed smoothly and step up to resolve any problems that might occur.

  • Work closely with Marketing, Creative Services, HR and other internal departments.

  • Communicate and schedule events in a timely manner.

Business Assistance

  • Work with the wider EST and help support with other administrative duties and holiday cover as and when required.

  • To provide assistance to the UKI Leadership Team to enable them to be highly effective

  • To handle confidential business matters and ensure compliance with confidentiality policies and procedure.

  • To act as the first point of contact and liaison for both internal and external stakeholders, suppliers, clients, policy makers, and key decision makers.

  • Organise internal and external meetings, prepare/send out agendas, coordinate logistics, compile and distribute required documents and presentations.

  • Prepare and send out minutes and follow up actions

  • Assist in the preparation and generation of reports, presentations and data

  • On-boarding of new associates

  • Support and promote BD values and company culture with a positive and flexible manner with a view to building relationships built on trust and discretion. Particularly when liaising with external stakeholders.

  • Promote and ensure adherence to BD policies throughout all levels of the company.

  • Use company knowledge to assist other with office operations.

  • Exercise judgment, based on previous experience, practices and precedents, to identify and solve problems that arise with little or no precedent.

  • Provide information to others through various communication channels regarding business matters, processes and/or procedures

  • Improve efficiency and controls costs within both the EST and throughout the company

  • Use experience and knowledge of how the team integrates with others to think beyond the way it has always been done and identify opportunities for improvement

  • Design processes to enhance workflow and efficiency

  • Take ownership of simpler customer and supplier issues. Work with the customers and suppliers to resolve issues to their satisfaction.

Skills and Competencies

  • Event experience.

  • Excellent organisational skills

  • A team player with leadership skills.

  • Excellent interpersonal skills with the ability to influence others within the team and at a wider department and function level

  • An in-depth knowledge and wide range of administrative skills

  • Strives for continued self-development and encourages others to do the same

  • Promotes teamwork by acknowledging the value of cultural differences and coaching others to consider these differences when communicating or making decisions

  • Ability to work under pressure and to deadlines with minimal supervision

  • High personal accountability & integrity

  • Able to set own work direction and complete tasks

  • Proactive and have the ability to take the initiative

  • Ability to challenge the status quo and drive through changes in a professional manner

  • Actively work to high standards with excellent attention to detail

  • Flexible attitude and ability to handle changing priorities

  • Excellent verbal and written communication skills in English with the ability to communicate well at all levels

  • IT skills – ability to use a range of technology

  • Every Business Assistant will use, manage and train others in the use of multiple systems including:

  • Aravo

  • Concur (travel booking and expenses)

  • BuySmart

  • eTime

  • CitiManager

  • Facilities 360

  • Microsoft Word, Excel and PowerPoint

  • Outlook

  • MS Teams

  • SharePoint

  • Service Now (SNOW)

  • WorkDay

  • BD Services Store

  • Print Store

Education and Experience

3+ years business assistant experience at a senior level

GCSE English and Maths (minimum GCSE Grade C/4-9)

Further education and/or a University degree a plus

Travel requirements

Office based role requiring a minimum 4 days per week in the office at Winnersh

Some travel may be required from time to time.

Primary Work Location

GBR Winnersh - Eskdale Road

Additional Locations

Work Shift

Becton, Dickinson and Company is an Equal Opportunity/Affirmative Action Employer. We do not unlawfully discriminate on the basis of race, color, religion, age, sex, creed, national origin, ancestry, citizenship status, marital or domestic or civil union status, familial status, affectional or sexual orientation, gender identity or expression, genetics, disability, military eligibility or veteran status, or any other protected status.

All applicants should complete the on-line application process. BD is committed to working with and providing reasonable accommodations to individuals with disabilities. If you require assistance or an accommodation because of a disability to participate in the application process, please call 855-BD-HELPS (855-234-3577) or email asc.americas@bd.com

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