BD (Becton, Dickinson and Company) Executive Assistant in Wroclaw, Poland

Job Description Summary

Job Description

We are looking for an energetic and enthusiastic Executive Assistant to join our team. The role will support the smooth running of the Wroclaw Shared Services Centre, own site communications and report to the Site Director. The ideal candidate will be extremely organised, have the business acumen to priorities and deliver to competing deadlines. The role will provide full administrative support to the Site Director.

Main objective of role :

  • Proactively manages complex calendars with competing priorities to keep the Site Director abreast of meetings and tasks and to ensure he has the information necessary to effectively navigate through their daily, weekly, quarterly and annual priorities

  • Must be able to effectively communicate and appropriately represent the site and the Director

  • Schedules business travel and accommodations, and reconciles and maintains expense reports

  • Organizes, coordinates and attends staff meetings, and site wide meetings; program manage meeting agenda, minutes and action tracking

  • Manage the center dashboards and reports, including deviation analysis

  • Own site communications, intranet webpage and regular bulletins

  • Actively engaging and leading employee engagement initiatives

  • Extreme confidentiality and discretion a must; position handles highly confidential information on a regular basis

  • Working hours flexibility to deliver to event based support needs

  • Build credibility and respect amidst colleagues, management and external partners

  • Drive site level projects or specific rollout requirements

Requirements

  • Few years of international corporate experience and strong business acumen

  • Critical skills

  • Excellent Time management and organising skills

  • Excellent networking skills, team-spirit and open attitude

  • Excellent written and spoken executive communication skills

  • Ownership and execution

  • Demonstrated ability to use sound, independent judgment in absence of leader.

  • Technology adept and well versed in office productivity applications

  • Proven inter-personal skills to work in a matrix organisation as a team player

  • Experience with diary management (scheduling meetings, follow ups etc.) and extensive travel bookings

  • Demonstrated competence of working at Executive management level.

  • Be of an investigative nature to increase effectiveness of tasks, problem solving mind-set

  • Demonstrate a pro-active nature with regard to project management

  • Excellent written and verbal communication skills

  • Work as a facilitator in improving site leader productivity

  • High level of professionalism blended with a sense of ​humour

  • Fluent English is a must

You can look forward to working in an international company, first-in-class in its business area, great benefit package (e.g. health insurance, medical care, lunch vouchers, sport /entertainment bonus), friendly work environment and healthy oriented culture (healthy food, sport activities, participation in pro-health actions and events, charity initiatives). You might expect to work in new, modern offices in the city center developed to work and live healthy lives and competitive compensation and motivation system as it is a great opportunity for professional growth - challenging and rewarding work with a dynamic, international team.

Interested in a career with BD, but this position doesn’t fit your skills and experience? Join our external EMEA Talent Community here: http://bd.tal3nt.community at http://bd.tal3nt.community/ / at http://bd.tal3nt.community/

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Primary Work Location

POL Wroclaw - Legnicka

Additional Locations

Work Shift

BD is a leading global medical technology company that creates medical technology, devices and laboratory equipment for a variety of needs across the healthcare continuum. At BD, we are looking for candidates who possess passion, innovative solutions and a commitment to our one mission of improving access to groundbreaking medical and biotechnology services for people near and far, delivering state-of-the-art technology and cutting-edge research in the battle to fight and cure infectious diseases. With a global reach that extends across 50 countries worldwide, our network of professionals collaborates on effective measures to deliver enhanced patient quality such as lower health care delivery costs, improved health care and safety, and expanded health care for all. Join our company and see how you can become a part of one global mission to make a difference in human health.